Help FAQ

Help FAQ

FAQ For GeoScienceWorld Users

I. Integration 

II. For Journal Users 

    A. Article Features

    B. Quick Search

    C. Advanced Search

    D. Search Results

    E. Search Result Filters

    F. Refine Search

    G. Download Articles

    H. GeoRef Thesaurus

    I. Browsing

    J. Librarian Center

    K. Purchasing single articles

    L. Citation Downloads

    M. Alerts

    N. Archives of journals

    O. GeoRef

    P. Journal logins if not using IP access

III. For eBook Users

    A. Feature changes




Q: How is the site integrated?

A: When you go to the URL now you will see a new site-wide homepage, not just the Journals site. This homepage has navigation along the top that lets you select Products: Journals, eBooks, GeoRef, OpenGeoSci or select Browse by Books, Journals, Publishers, and Subjects. There is also a GeoRef only Drop Down menu that links to GeoRef Search, Geographic Terms, Subject Terms, and Time-Based Terms, as well as an About GeoRef page. There is now a link to OpenGeoSci in this top navigation as well as a link to the Librarian Center page. The Librarian Center page is known to eBook customers but has not previously been available to Journals customers. That page will link you to all Administrative needs for your library.


Q: When I use the Search, either Quick or Advanced, does it search the entire site?

A: Yes, you will notice a Quick Search box and under that a link to Advanced Search. In the case of Quick Search the entire site is searched and then you will have options to filter those results (SEE SEARCH TOPICS BELOW IN THE JOURNALS USERS SECTION). In the case of Advanced Search, you can set some filters in the search request itself.


Q: How do I find the homepage for just the journals, for example?

A: Click on Products in the top navigation and then click on Journals.


For Journals Users


Q: What has changed in the overall GSW Journals site features?

A: The major features from the GSW journals site that you valued highly before the redesign remain available with some enhancements and modifications. They include article views, figure views, GeoRef integration, and advanced searches. 


Q: What has changed in Article features?

A: The article features have not changed from the previous design except that now there are tabs in the article pages to guide you to the figures and article information. These tabs include Article (the default view which shows you the abstract and the full text), Figures (only appears if there are figures in the article, gives you thumbnails of the figures), and Info & Metrics (includes the DOI, ISSN, copyright and author information on the article). This allows for quick scanning of the article content.  

In the Article pages now there is separate search function in the right hand navigation that allows you to search with an issue. This search function searches and brings back search results from the issue you are currently viewing.


Q: What is new about the Quick Search?

A: In the Quick Search box on the new integrated pages you will now notice a type-ahead feature. This feature pulls from the GeoRef Thesaurus terms and anticipates what you are looking for as you start to type. This feature is coming soon on each individual journal page as well.  


Q: What is new about Advanced Search?

A: There are some new and helpful enhancements to the Advanced Search page. A Conditional Search box has been added that allows for Boolean operators in a structured search box. You can simply select “AND” or “OR” or “NOT” in the Conditional box and insert those Boolean functions without having to create a Boolean phrase. And more rows can be added to the Conditional Search so you can expand the filtering of your search (for example, you can search an “AND” phrase and also a “NOT” phrase at the same time). The Conditional Search boxes default to search in Title, Author, and Full Text with the option to also remove one or all of those. There is also a Drop Down box that lists all of the potential search elements, which includes Title, Abstract, Author, Full Text, DOI, ISBN, Volume, Issue, GeoRef ID, Report #, Affiliation, ISSN, and GeoRef Keyword

In Advanced Search the GeoRef search parameters have been more clearly labeled and identified as specific to GeoRef and are positioned together in a tab titled GeoRef Limits below the map. The best way to get GeoRef results is to use the bounding coordinates and map search along with the GeoRef search delimiters. For additional GeoRef Search documents or any suggestions to improve GeoRef Search, please complete our feedback form.

The underlying base map has changed to a Google map but the functionality is the same. You can still identify areas on the map where you want to focus your search. 

The Submit button on the Advanced Search page is at the top and bottom of the page.

There are some changes in Advanced Search that were made to focus on the features most used and eliminate those not often used. One of those changes is that we have removed the link to “My Favorite Journals”. This feature was not widely used. To replace it you will have the ability to select individual journal titles to search against, and the ability to select more than one journal title as well. The titles appear in a dropdown and you can click on one or more titles. Also, Searching for Citations has changed. Searching for specific citations can be done in the Conditional Search Drop Down and a citation line search has been added.


Q: What has changed in the Search Results?

A: The integrated search results will have facets that apply to all content (journals, books, GeoRef) including figure search results. New facets include Access Type, Content Type, Publisher, Publisher Series, Subjects, Geologic Time Era and Period, Geologic Time Epoch and Age, and Publication Date. There are some exceptions to this, for example, if you are a customer to eBooks only, you will not see results from GeoRef. These facets are in boxes to the left of the search results.

Search results that have a PDF download icon are results that have full text PDFs of the article or chapter.  In the case of articles, there may be some search results that don’t have a PDF icon. Those results do not have full text PDFs available.


Q: How do the new Search Results Filters work?

A: The Access Type filter allows you to remove content to which they do not have full access in their search results. Default search results will return all content to show the entire universe of results and then the Access Type filter will reduce the results to just content you have access to. This filter says "Content I Have Access To" and should always be the first filter on the top left hand side. If you don't see it click on the Content type filer for the content you are looking for and you will see this option. 

The Content Type filter allows you to choose to filter results to just Books, or just Journals, or just GeoRef results.

The Publisher facet only shows GSW publishers and not all publishers listed in GeoRef records for usability purposes.

The Publisher Series facet shows results from that Publisher Series only (This facet applies to EBOOK ONLY).

The Subjects facet is based on GeoRef subject categories. The Geologic Time facet it broken into two broad categories: Era and Period and Epoch and Age. The facets within are organized alphabetically rather than chronological order.

The Publication Date facet shows publication date ranges and brings results by publication date only.


Q: What does Refine Search do in the Search Results?

A: Once you are in the Advanced Search search results list the Refine Search facet at the top will allow you to open Advanced Search options to refine the search without having to go back to the Advanced Search page. It is simply a helpful short cut to modify your search parameters.


Q: How do I download articles from search results?

A: From Search Results downloading of articles is available for almost all publications. If downloading is not available it is likely due to a rights issue. You no longer have to go into the full-text article to download, you can just click on the PDF icon to download directly from the Search Results. From Journal Table of Contents and Articles PDFs are available at the article level and at the journal level. From the Table of Contents page you can download the PDFs for each article. On each available article a PDF icon appears and when clicked it will open the PDF in an html page. Download options will appear when you place your cursor at the bottom of the PDF. A small window will appear with tools including a download tool. 


Q: What is the GeoRef Thesaurus?

A: The GeoRef Thesaurus is available from the GeoRef dropdown in the navigation bar. You can enter the Thesaurus through geographic, subject, or time-based terms. Users can browse the Thesaurus by narrower, broader, or “see also” terms. Each term includes a search button to execute a search of the term.


Q: What has changed in Browsing?

A: Browsing has changed due to the integration. You can now browse by Journals or by Books, and by Publishers and Subjects.  In the Browse by Journals or Books result pages you will notice an alphabet navigation along the top. Use of the alphabet navigation will take you to titles in that alphabet range and currently will also reset content type and publisher facets.


Q: What is the Librarian Center?

A: The Librarian Center was created to easily locate all librarian administrative needs such as registering, updating IP addresses, and pulling usage reports. Below are some of the links found on this page and the administrative tools to which they link:

Activate your online access – This links to the activation form in the dashboard. Librarians can activate and create a username and password for the account.

Edit your account information – This links to the form in the dashboard that allows a librarian to edit the account information, names, usernames, and passwords.

Review and update your IP address – This links to the dashboard form that allows librarians to update and delete IP addresses.

Get help with your administrator username or password – This links to the same as Edit your account information but specifically to update username or password.

Frequently asked questions for Institutions – Links to the FAQ for institutions.

Go to Admin Center Home – Links to the dashboard where all administrative activities can be found.

Edit your account information - This links to the form in the dashboard that allows a librarian to edit the account information, names, usernames, and passwords.

Review and update your IP address – This links to the dashboard form that allows librarians to update and delete IP addresses.

Get help with your administrator username or password – This links to the same as Edit your account information but specifically to update username or password.

Download MARC Records – There is a section of links that let you download MARC records for the titles you have purchased (this is a feature for EBOOKS ONLY).

Some additional features include downloading the title list of the eBooks or downloading the Journals-at-a-Glance information.


Q: How do I buy a single article?

A: The “pay for article” experience has been updated with a new shopping cart functionality. Ecommerce is available at the article level and in the search results. Adding to the cart will add the article to the shopping cart and allow users to purchase multiple articles at once. Email notification will provide a link back to the article with access for 72 hours during which time you can download the article if they choose.

Access to the article once purchased is dependent on logging out of the site and then logging in again. This updates the site to your access to that article. If you link from the email notification you don’t have to do this, but if you hit the back button or go back to the search results directly from the purchase it may appear that you have access but you won’t unless you log out and log in again.


Q: What has happened to Citation Downloads?

A: Bulk Citation downloads are now possible but don't include URLs for Chicago and MLA style. We continue to work on correcting that. 


Q: What happened to Alerts?

A: Article citations are done on the article page and not in alert manager. In addition, in the footer menu on each page there is a “Manage Alerts” link.

Currently if you are not logged into the site either by IP or username and password then when you click on the Manage Alert links it will take you to a blank page. This is an indication that you are not logged in and you should login at the top to access and manage your alerts. Coming soon in 2016, a login window will prompt you instead of a blank page.

Previously there was a feature to set subject alerts but there was no use of that feature so we have not continued that option.


Q: How do I access the archives of the journals, or any previous issues to the current?

A: That functionality is still very much available. The page that helps you find these issues looks different but all content is still accessible. On each journal home page there is a drop down menu that includes “Content”. When you click on that you will see an option to access the current issue or archive issues from each journal.


Q: How has GeoRef changed now in GeoScienceWorld?

A: GeoRef has been greatly enhanced now in the integrated site. Those enhancements include:

Advanced Search has clearly labeled GeoRef search parameters together in one place below the map.

Browse now includes GeoRef Geographic Terms, Subject Terms, and Time-based Terms.

GeoRef Thesaurus terms are used to allow type-ahead functionality in the Quick Search box.

GeoRef Search Results are more clearly integrated with all content results and Search Facets have been added to filter by Subject or Publication Date. Coming in 2016 this will include Time-based Facets as well.

Some additional items that will be corrected in the future:

Subject categories will include secondary categories as well.

GeoRef In Progress records will be identified.

Anonymous editor references will be eliminated.


Q: I am logging in by a username and password and it is prompting me to log into each individual journal separately, why?

A: Site access is designed to be by IP access. If you are accessing the content on the site by a username and password then you will be required to login to each individual journal (not articles, journals).  If that is how you were accessing the site then you should change your access to IP access (go to Librarian Center or contact GSW).


For eBook Users


Q: What are the feature changes for eBooks only?

A: In the new integrated Advanced Search, eBooks will now be available in all search features including the map search. Also, in the eBook Table of Contents you will now see PDF icons to allow for a direct PDF download from this location as well as in the Reader. All other eBook chapter features remain the same as previous.

PDFs are available in the Search Results for the book results (due to some book sizes the PDF downloads may take longer to download). Chapters are not available for download from Search Results but can be downloaded on the book Table of Content pages and the chapter reader. PDFs for each chapter are available for download within the reader screens as well. In the reader, PDFs are downloadable by clicking on the down arrow in the tool bar to the left, which will present each chapter and front and back matter available for download. 

The availability to purchase single chapters for books is available at the book landing page for each chapter. Some books may be available for full purchase. The shopping cart allows for the purchase of multiple chapters, just like the journals allow for multiple article purchases. The functionality of the shopping cart is the same for all purchases.